MICE group train booking in Hyderabad
Hyderabad's pharma, IT and infrastructure firms move teams across the south and to Delhi, and HITEX and HICC host some of India's biggest conferences and expos. We book the train for teams leaving the twin cities and for delegates coming in.
Compare your flight quote ↓Get a call back ↓Plan delegates ↓
5★ · 500+ reviews · confirmed or 100% refund
A Hyderabad group by train costs about half a group flight
In peak season a group flight quote can be twice what the same group pays on the fastest train, and train fares move far less as the date gets close. One case from our desk, then your own quote.
Case study from our desk
250 dealers to Goa for a November incentive meet
For a major cement company. We keep our clients' names private.
Group flight quote, ex-Delhi
₹16,460
a head
₹41,15,000 for 250
Train, round trip, booked by us
₹7,200
a head
₹18,00,000 for 250
₹23,15,000 less for the group. The train came to less than half the flight quote.
Figures as quoted to the company and as booked. Fares change with route, date and class, so we quote your group in writing before you pay anything.
Compare your group flight quote
Type in the quote you have. We reply in writing with the train cost for the same group.
Add the headcount and the quote a head to see your flight total.
Nothing is saved on this website. Your figures go only into your WhatsApp message to us.
What else the train saves: hotel nights, transfers, luggage →
Talk to the group desk
Leave a name and number and our group desk rings you back about your Hyderabad group: the dates, the head count, the cities people come from. No form to fill first.
Taking a team out of Hyderabad
The twin cities have several long-distance stations, and a ticket can name any of them. We match the station to the train and to where the team is based.
Secunderabad (SC)
The main long-distance terminal, and the start of the Secunderabad Rajdhani and Duronto to Delhi.
Hyderabad Deccan / Nampally (HYB)
The older city terminal, where some long-distance trains start. A different station from Secunderabad.
Kacheguda (KCG)
Used by some long-distance trains, especially towards the south.
Lingampally (LPI)
The HITEC City side, for trains that stop there.
By train from Hyderabad for a meeting or a reward trip
BengaluruChennaiPuneMumbaiVisakhapatnamTirupatiVijayawadaDelhi
Bringing delegates to an event in Hyderabad
Delegates come in from Andhra Pradesh, Karnataka, Maharashtra and the north. We plan each city's train to arrive the day before the opening.
HITEX Exhibition Centre
Madhapur, near HITEC City
Trade fairs and expos. Lingampally is the nearer station when your train stops there.
Hyderabad International Convention Centre (HICC)
Beside HITEX, with the Novotel
Large conferences and summits. Lingampally is the nearer station when your train stops there.
We book the train tickets only. The venue, hotel and event are arranged by you or your event agency.
List the cities, see the opening mornings
Add the event dates and how many delegates come from each city. You get the number of bookings and the mornings the trains open, and the whole list goes to us in one WhatsApp message.
Where are your delegates coming from?
Delegates by city
Add the cities and how many people come from each.
Pick the first day to see the mornings the trains open.
Nothing is saved on this website. The list goes only into your WhatsApp message to us.
Only a confirmed berth counts. RAC doesn't.
App guarantees treat RAC as a success: you share a berth overnight and they pay nothing. We don't. If we can't deliver a confirmed (CNF) berth, you get a 100% refund, no questions asked — usually the same day, and always within 48 hours of asking — or the alternative that suits you better.
What our clients say
“I travel Delhi–Mumbai almost every week. When Tatkal sells out in seconds, these are the people I message. They have confirmed seats for me more times than I can count, on Rajdhani and Vande Bharat both.”
“We had 11 people travelling for a wedding and were stuck on a long waitlist. I sent one WhatsApp message with everyone's details and they coordinated the whole thing. Almost all confirmed.”
Send the event details
We reply with a written rail plan: the train from each city, the class, the morning each one opens and the total per passenger. Nothing is booked until you approve it.
MICE group travel from Hyderabad: what companies ask
Secunderabad or Hyderabad Deccan: which does our group need?+
Whichever station the chosen train uses. The Rajdhani and Duronto to Delhi start at Secunderabad; some other trains start at Hyderabad Deccan (Nampally) or Kacheguda. They are different stations, so we print the right one on the plan for every passenger.
Can you book delegates coming to HITEX or HICC?+
Yes. Send the cities your delegates come from and a count for each. We plan each city's train to arrive the day before the opening, into Lingampally where the train stops there, and book each leg the morning it opens.
Where can a Hyderabad team go by train for a meeting or reward trip?+
Bengaluru, Chennai, Pune and Visakhapatnam are all an overnight train away, and Tirupati and Vijayawada are closer still. An overnight train saves a hotel night and puts the team at the meeting the next morning.
Do you book the Secunderabad Rajdhani for a big group?+
Yes, in every class it has. It is most of a day on board, so senior staff often take 2A or 1A. Tell us the class for each grade and we book it on the morning booking opens.
Is the train really cheaper than a group flight?+
Often, and most of all in peak season, when group flight quotes climb. For one November dealer meet in Goa, 250 people from a cement company, the group flight quote ex-Delhi was ₹16,460 a head; we booked the train round trip at ₹7,200 a head, ₹23.15 lakh less for the group. The train also saves what a fare comparison leaves out: an overnight train saves a hotel night, and there are no airport transfers. Fares change with route, date and class, so send us your flight quote and we reply in writing with the train cost for the same group.
Do train fares go up like flight fares?+
Not in the same way. Most train fares are set by class and distance and don't move with demand. A few premium trains, such as Rajdhani, cost somewhat more as seats fill, which is one more reason we book groups the morning booking opens. Premium Tatkal, a last-minute quota on some trains, costs more again, but a group booked 60 days ahead rarely needs it. A group flight quote, by contrast, can climb to several times the usual fare in peak season.
Can you keep 100 people together?+
A coach holds a few dozen berths, so a group of 100 can't fit in one. We make all the bookings at 8:00 AM on opening morning, 60 days ahead, which is the best chance to keep the group together in as few coaches as possible.
How early should we start?+
The day the venue and dates are fixed. Booking opens 60 days before each journey at 8:00 AM, and for a big event the trains from different cities open on different mornings. Starting early means none of those mornings is missed.
How do payment and GST invoicing work?+
We tell you the total per passenger first: the Railways fare plus our service fee. Each booking is paid before it goes in, with a GST invoice for the company. Companies can move to monthly credit once a contract with terms and conditions is signed. Agencies always pay before each booking.
What if someone's berth doesn't confirm?+
Each passenger is covered on their own: Confirmed berth or 100% refund — RAC doesn't count. You know where every name stands well before the event.