MICE group train booking for meetings, incentives, conferences and exhibitions

MICE stands for Meetings, Incentives, Conferences and Exhibitions: business travel for groups, from a regional sales meeting or a dealer reward trip to a national conference or a trade fair. We book the train side of it: tickets for the whole group, from every city and town they come from.

Often, and most of all in peak season, when group flight quotes climb. For one November dealer meet in Goa, 250 people from a cement company, the group flight quote ex-Delhi was ₹16,460 a head; we booked the train round trip at ₹7,200 a head, ₹23.15 lakh less for the group. The train also saves what a fare comparison leaves out: an overnight train saves a hotel night, and there are no airport transfers. Fares change with route, date and class, so send us your flight quote and we reply in writing with the train cost for the same group.

Not in the same way. Most train fares are set by class and distance and don't move with demand. A few premium trains, such as Rajdhani, cost somewhat more as seats fill, which is one more reason we book groups the morning booking opens. Premium Tatkal, a last-minute quota on some trains, costs more again, but a group booked 60 days ahead rarely needs it. A group flight quote, by contrast, can climb to several times the usual fare in peak season.

Yes. Delhi NCR is home ground for our desk: Delhi, Gurgaon, Noida, Ghaziabad and Faridabad. We book from every metro too, Mumbai, Bengaluru, Chennai, Kolkata, Hyderabad, Pune and Ahmedabad, whether your team is leaving for a meeting or reward trip, or delegates from every city are coming in to an event there.

It depends on the direction. New Delhi for most northern, eastern and southern trains, Hazrat Nizamuddin for much of the Mumbai, Gujarat, Goa and southern traffic, Anand Vihar for Uttar Pradesh, Bihar and Bengal, and Delhi Cantt or Gurgaon for Rajasthan. We choose the one where the whole group is most likely to confirm.

Yes. Send the cities your delegates come from and a count for each. We plan the train from every city to arrive the day before the opening, book each one the morning its booking opens, and bring everyone home after the last session.

Yes. If a town has a station with reserved trains, we can book from it, on any route in India. Dealers from towns on the same line can travel on the same train, each boarding at their own station, and we check which booking gives each town the best chance to confirm. Send the towns and a count for each.

Yes. A bulk booking here is many bookings made together, every ticket in the traveller's own name: the Railways allow six passengers on one booking, four on Tatkal. We make them all at 8:00 AM on opening morning and send every PNR back in one sheet, with a GST invoice.

On long routes, yes: Delhi to Goa is about a day on the fastest train. For incentive trips and dealer meets that day is part of the trip, the group travels together, and the budget goes further. If your programme can't spare the time, we say so plainly.

A coach holds a few dozen berths, so a group of 100 can't fit in one. We make all the bookings at 8:00 AM on opening morning, 60 days ahead, which is the best chance to keep the group together in as few coaches as possible.

Yes. Send the cities and a count for each. We find the train from each city that arrives in time, tell you the morning each one opens, and book every leg on its own opening morning.

The day the venue and dates are fixed. Booking opens 60 days before each journey at 8:00 AM, and for a big event the trains from different cities open on different mornings. Starting early means none of those mornings is missed.

Yes. We book the names you have on opening morning and add the rest as they firm up. A late name can go in at Tatkal, which opens one day before travel. Drop-outs are cancelled and refunded under the Railways' rules, and we file that for you.

No. We book train tickets only. Your events team or travel partner handles the rest, and we fit the trains around their programme. Because we sell nothing else, there is nothing we could take from them.

Every class, from First AC, AC 2-tier and AC 3-tier to Executive Chair Car, Chair Car and Sleeper, on every route in India, including Rajdhani, Vande Bharat, Shatabdi and Duronto. If senior staff and dealers travel in different classes, tell us the class for each grade.

We tell you the total per passenger first: the Railways fare plus our service fee. Each booking is paid before it goes in, with a GST invoice for the company. Companies can move to monthly credit once a contract with terms and conditions is signed. Agencies always pay before each booking.

Each passenger is covered on their own: Confirmed berth or 100% refund — RAC doesn't count. You know where every name stands well before the event.

No. You send the request, we return the PNRs to you, and your client deals only with you. Our page for agencies explains how we work behind your brand.